How To Throw A Safe Festival

We are imagining ourselves strolling around the riverwalk, cold beer in a plastic cup in-hand. The sun is setting and the music is winding down. We hear a voice over a speaker announce that fireworks will be starting soon. We make a beeline for the food trucks to get some steak tips for dad and ice cream for the kids. We settle into our blanket on the lawn, surrounded by happy families, dancing couples, and smiling faces. Gathering is okay again; festivals and community events are back in full-swing. 

One thing is certain: life is meant to be enjoyed with others. As spring approaches, event planners everywhere are excited to host community gatherings and bring folks back together; but they want to do it safely. With a full year of Covid-19 (SARS-CoV-2) experience in the books, we have some great suggestions for throwing your next gathering. Of course, there are always CDC (Center for Disease Control) guidelines and recommendations to take into consideration and we’ll walk you through those, as well.

First, you’ll want to choose a location to hold your gathering. Consider hosting the event outdoors or in an open space with ample ventilation. Opening windows and utilizing stand-up fans to circulate clean air creates a fresh, inviting environment in addition to being safer for your guests. Consider how your guests will mill around during your event; is there plenty of room for everyone with a few feet in-between groups? Check for bottlenecks at entries and exits where folks tend to congregate and create traffic flow signage to keep them moving. The CDC recommends keeping six feet of distance between attendees.  

Next, you’ll want to offer plenty of hand sanitizer, touchless dispensers, and face masks to your guests. Consider a mix of personal products to give out to your guests, and if possible, set up touchless hand sanitizer stations on stands throughout your location for easy access. 

You will want to sanitize frequently touched surfaces within the venue at least daily or as often as possible. You can use a disinfecting spray or disinfecting wipes. Some good areas to disinfect often are door handles, sink handles, drinking fountains, grab bars, hand railings, and cash registers. You may want to consider a larger scale option for disinfecting after your event, such as a fogger or  sprayer. These tools are portable, easy to use, and are perfect for quick disinfection. This is a great option for multi-day events, or events with multiple acts or sets where sanitization needs to happen more frequently. 

Regardless of the circumstances around your event, we want to help you make it safe and enjoyable for everyone. Coronavirus will not be around forever (thankfully!), but good sanitization practices will!